|
|
Parish Handbook - Office
Services Policy
I. The primary responsibilities and priorities of the paid members of
the office administrative, clerical and bookkeeping staff are to do work
required by, on behalf of or relative to the following:
- Clergy
- Other staff positions (i.e., Director of Music
Ministries, Director of Christian Education, Youth Minister, etc.)
- Treasurer
- Vestry Members
- Weekly bulletins
- Newsletters
- Finances, receipts, deposits, disbursements,
and posting
- Maintenance of membership rolls and directories
- Ordering of supplies
- Reminder card mail-outs for activities where
such mail outs are approved by a Vestry member (Scheduling notices and
reminder cards relative to worship services or church activities should
be delivered to the office typewritten or on a diskette, such that the
office staff merely has to duplicate, address and mail them.)
- Maintenance of church equipment check out list
- Operation of large photo copier
- Assembly and duplication of annual parish report
II. To the extent that time is available after meeting primary
responsibilities referred to in Section I, the office staff will assist
as necessary with the following programs, although such programs are
expected to accomplish the bulk of their clerical work through
volunteers.
- Stewardship campaign
- Major church wide events (i.e., Capital
Campaign and Faith Alive)
- Rally Day
III. The office staff is not the main clerical resource for all church
programs and
activities, but will assist as time permits. Accordingly, the following
applies to programs, activities, and groups other than those referred to
in sections I and II.
- A computer, typewriter, work space, and
supplies are available in the church office for all other church-
related programs and groups. This work space can be reserved for
specific periods through the Office Manager.
- The church staff will provide computer printed
labels and address lists upon request from church groups for church
related purposes. Such labels and lists should be requested at least a
week in advance.
- All programs and groups other than those in
Sections I and II above are expected to do their own typing, envelope
stuffing and addressing. If bulk mail stamped envelopes are required,
they should be requested from the office at least one week in advance.
Postage will be paid for all church related mailings with vestry liaison
approval.
- The Office Manager will assign copy machine
access codes to each vestry member.
Rev. 1-97 |
|
|
|