I. PRIOR APPROVAL

     A.   Church groups/committees may use the Great Hall, Parish Hall and the kitchen facilities for meetings and events which they have scheduled on the church calendar through the Office Manager.

     B.   Any non-member groups who wish to use the facilities must have the approval of the Junior Warden and must schedule the event with the Office Manager.

     C.   All groups using the facilities must designate one person to be responsible for seeing that all policies are observed.  This person must be designated and approved by the Office Manager when scheduling is entered on the church calendar.
 

II. PARISH HALL AND GREAT HALL

     A.   Return tables and chairs to dollies or to locations indicated on the diagram received from the Office Manager.

     B.   Clean up any spills or messes.  Remove any decorations put up for the occasion.

     C.   Vacuum carpeting unless prior arrangement is made with the Office Manager regarding the cleaning crew.

     D.   Round white table clothes are to be used only by Church groups. Wedding receptions, etc., must use rented cloths from caterer or rental agency.
 

III.  KITCHEN FACILITIES

     A.   Wash silverware and dishes and return to appropriate places.

     B.   Dispose of trash and take out to dumpster.

     C.   Clean out coffee pots, disposing of grounds, wash and dry pots.

     D.   Dispose of excess food.  Food left in the refrigerator or freezer must be marked with the date and the future use (i.e. coffee hour).  Goods in the refrigerator such as sticks of margarine and jelly may be used.

     E.   Wipe counters and clean out sinks.

     F.    Take all soiled dish cloths home, launder them and return them within 2-3 days.

Appliances or utensils that may be used are: coffee pots, silverware, dishes, and all large kitchen appliances. Outside caterers are to supply their own utensils and dishes.  Follow printed instructions for use of dishwasher.  Be sure stove and oven are turned off and the dishwasher is emptied.

LEAVE THE KITCHEN IN THE CONDITION YOU WOULD LIKE TO FIND IT

IV.  FEES

     A.    For wedding events, consult WEDDING POLICY.

     B.    For outside groups that use the Parish Hall, Great Hall, or kitchen $100.00 clean-up fee may be required.  This fee will be refunded if the user group satisfactorily does its own clean-up.  Determination for the assessment of this fee will be made by the Junior Warden in consultation with the Office Manager and will be made on an individual event basis.

     C.    All fees are to be paid in advance.
 

V. OTHER RESPONSIBILITIES

     A.    Smoking in the buildings is not allowed.

     B.   Fire exits must be kept clear at all times. Location of fire extinguishers should be noted prior to use of the facilities.

                                                                                                      Approved 7-97