Good Shepherd Episcopal Church
Kingwood, Texas
 
 
Parish Handbook - Building Use Policy Statement

It is the policy of The Episcopal Church of the Good Shepherd, Kingwood, Texas, to reserve usage of its building facility to its parishioners for Church-related activities with the following exceptions:

Parishioners may use the Great Hall, Parish Hall and kitchen for such events as a wedding reception (see Wedding Policy), an anniversary party, or a birthday party, typically one-time-only events.

Outside non-profit groups are permitted to use the church facilities for events which are in keeping with the general tenets and teachings of the Protestant Episcopal Church.


1. GUIDELINES FOR BUILDING USE BY MEMBERS

  A. It is the expressed desire to make Church facilities available free of charge to members for Church-related activities as scheduling permits.

     1. All requests must be made through the Office Manager, who schedules and coordinates all functions on the Church calendar.

     2. POLICY FOR USE AND CARE OF FACILITIES must be observed.

  B. Church facilities may not be used for commercial meetings or functions.

  C. No hard liquor may be served on the premises. The Rector's approval is required before any other alcoholic beverage may be served.

  D. Parishioners using the rooms must provide proper care and security for personal property as the Church assumes no responsibility for lost or stolen items.

  E. The parishioner/group assumes responsibility for the actions of invited guests. Proper decorum should be maintained, as appropriate for a church facility.

  F. No nails, screws, or other permanent markers may be used on the walls of the building.

  G. No open flames or candles may be used for an event without prior consent of the Office Manager.

  H. Children must be supervised at all times.

  I. Facilities and equipment must be left in the condition in which they were found. Chairs, tables, and other property should be returned to their original locations. Lights must be turned off, trash containers emptied, A/C/heat turned off, and all doors and windows locked. Outdoor buildings must be similarly checked. If the kitchen is used, the stove, oven, and water must be turned off and the dishwasher emptied.

  J. Any damages to building or equipment from misuse or abuse must be reported promptly to the Office Manager. Payment for such damages shall be made by the user or group.

  K. Use of room or equipment other than stated in the original agreement may result in revocation of the privilege of using the facilities.

  L. The Episcopal Church of the Good Shepherd will not be liable for personal or property damages  and/or claims arising from the use of its property by the user group.


II. GUIDELINES FOR BUILDING USE BY OUTSIDE GROUPS

  A. Request to use the facilities must be approved by the Jr. Warden. The Jr. Warden will determine that the general purpose of the group is in keeping with the tenets and teachings of the Protestant Episcopal Church.

     1. Once the Jr. Warden gives approval for the expressed purpose of the group, the group must then schedule the event on the church calendar through the Office Manager.

     2. Priority for facility space is given to church-related functions and members.

     3. As priority is given for church-related events, outside groups may be reassigned space on an as needed basis. The Office Manager will notify the group of any changes made.

  B. The Vestry or the Rector reserves the right to cancel use of church facilities by an outside group or person at any time.

  C. No group which charges for attendance, or is of a commercial nature, may use the facility.

  D. A FACILITIES USE APPLICATION AND AGREEMENT must be completed. A copy of the BUILDING USE STATEMENT and USE AND CARE OF FACILITIES POLICY must be obtained from the Office Manager.

  E. After the user group or person has read and signed the agreement, it will be returned to the Office Manager.

  F. The user may pick up a key from the Church office upon payment of a $10.00 deposit. Unless the user makes other arrangements with the Office Manager, keys must be returned within 24 hours, at which time the deposit will be refunded.

  G. Alcoholic beverages must not be served or consumed on the Church premises.

  H. Smoking is not permitted.

  I. The facilities and equipment must be left in presentable and useable condition, with chairs, tables and other property returned to original locations. Lights must be turned off, trash containers emptied, A/C turned off, and all doors and windows locked.

  J. Any damages to building or equipment from misuse or abuse must be reported promptly to the Office Manager. Payment for such damages shall be made by the user or group.

  K. The Episcopal Church of the Good Shepherd will not be liable for personal or property damages and/or claims arising out of the use of its property by the user group.
 


Approved 7-97